ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada's largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. www.acciona.ca

ACCIONA is a global leader in sustainable infrastructure and renewable energy, delivering innovative, forward-thinking solutions in over 40 countries. We're proud to be shaping some of the most complex and transformative infrastructure projects in North America.

In partnership with Metrolinx, ACCIONA is playing a key role in the design and construction of the Eglinton Crosstown West Extension (ECWE), a 9.2-kilometre westward addition to Toronto's Line 5 light rail transit network. This major infrastructure project includes seven new stations and installation of rail and systems under a progressive design-build model.

Beyond its technical scope, the ECWE project represents a significant investment in sustainable urban mobility, expected to reduce greenhouse gas emissions by up to 5,800 tonnes annually and eliminate over 6.5 million vehicle trips each year when combined with the full Line 5.

This is a unique opportunity to join a dynamic, multidisciplinary team on a complex, high-value project that supports long-term regional growth and environmental sustainability. If you're ready to make a meaningful impact and advance your career with a global infrastructure leader, we encourage you to apply and grow with us.

The Office Coordinator will provide essential administrative, logistical, and project support to the TRP project working on a major transit infrastructure project. This role ensures the smooth, efficient, and organized functioning of day-to-day operations within a dynamic, fast-paced project environment. The successful candidate will be proactive, detail-oriented, and skilled at coordinating communication, documentation, and office activities across multidisciplinary teams.

Administrative & Office Support

• Admin support for internal staff, contractors, consultants, and external partners.

• Assisting EA/Office Manager with managing day-to-day office operations. Includes but not limited to; inventory, ordering of kitchen and office supplies, facilities coordination.

• Maintain meeting rooms and office space to ensure everything is in working order.

• Maintain calendars, coordinate workshops, and organize site visits.

• Assist with preparation of meetings/workshops, arrange catering, minutes, and action item summaries.

Document Control & Records Management

• Assist with documentation, ensuring accurate and up-to-date records, trackers, and version control.

• Maintain organized digital and physical filing systems aligned with TRP and transit authority standards.

• Track and maintain logs for correspondence, submissions, RFIs, permits, and approvals.

Project Coordination

• Support the EA/Office Manager by assisting with workflow organization, tracking, deadlines, and circulating important updates.

• Assist EA/Office Manager in preparing reports, presentations, and status updates as required by TRP leadership.

• Assist with coordination of onboarding/offboarding processes, access requests for new project team members and contractors.

• Liaise with field teams to support project logistics.

Financial & Procurement Support

• Tracking and processing purchase orders, vendor relations, invoices, and expense claims following finance procedures.

• Monitor office budget items, subscriptions, and service contracts.

• Coordinate the procurement of office supplies, kitchen supplies, field materials, and other administrative resources.

Communications & Stakeholder Support

• Support coordination for internal staff and consultants as needed.

• Maintain project contact lists and communication matrices.

Health, Safety & Compliance

• Assist with safety documentation, training records, and sign-ins for meetings and site orientations.

• Ensure compliance with transit authority requirements, privacy guidelines, and corporate policies.

• Minimum 3-5 years of administrative or office coordination experience, ideally in engineering, construction, transit, or infrastructure environments.

• Experience supporting large, complex, multi-stakeholder projects is considered a strong asset.

• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams, and project collaboration platforms.

• Excellent organizational skills with the ability to manage multiple priorities.

• Strong interpersonal, communication, and problem-solving skills.

• Ability to work independently and collaboratively with technical and non-technical teams.

• Experience with document control systems is an asset (Aconex, eBuilder, Procore, etc.).

This role offers an annual base salary in the anticipated range of $60,000-$75,000 CAD, with compensation determined based on experience, qualifications, and internal equity.

In addition to base salary, this role includes a total rewards package that supports employee well-being, development, and long-term growth, subject to company policies and applicable provincial employment standards, including:

• Paid vacation and sick leave

• Group benefits and EFAP from your start date, with premiums paid by ACCIONA

• Health Spending Account

• Learning, development, and internal career opportunities

• RRSP matching

• Performance-based discretionary bonus

• Share purchase program

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.