About the Role

We are looking for an Office Assistant to join our People, Workplace and IT team. In this role, you'll be on a mission to keep our office running smoothly and help create a workplace where people can do their best work. You'll support day-to-day operations, coordinate office logistics, and make sure our teams have what they need to move faster and focus on what matters.

You'll collaborate closely with People, IT, Marketing, and team leads across the company. From welcoming visitors to event organisation, your work will have a visible impact on the daily experience of every Rossumer.

We need you to be on-site daily.

What You'll Do

• Coordinate daily office operations to ensure a smooth and organized workplace environment

• Manage office supplies, equipment, and vendor relationships

• Support onboarding logistics for new hires

• Organize internal events, team gatherings, and company-wide meetings

• Manage Travel Management App - Perk and support employees while traveling

• Handle incoming & outgoing mail, deliveries (supporting other teams when needed)

• Manage health & safety and workplace compliance, take part in / organise regular HSE audits in office

• Identify small process improvements that save time and reduce friction for the team

• Help with various admin tasks

Who You Are

• Experience in administration, workplace support, or reception (or any similar role)

• Organizational skills and attention to detail

• Fluent Czech & English for internal and external communication

• Ability to work with deadlines, prioritise tasks when needed

• Friendly and people oriented

• Familiar with Google Workspace, Slack, and basic spreadsheets

What Success Looks Like

• Within 3 Months: You know the teams and our suppliers. You have taken full ownership of the daily "office rhythm."

• Within 6 Months: You manage suppliers independently. You came up with at least 2 ideas for office initiative.

• Within 12 Months: You are the "go-to" person for workplace queries and you have successfully organised at least 3 in office events.

Why Join Us?

At Rossum.ai, we're on a mission to revolutionize business communication by harnessing the power of AI to make data extraction effortless and intelligent. We believe that behind every great company is a team empowered with smart tools that free them from repetitive tasks - so they can focus on what truly matters: creativity, innovation, and human connection.

What sets us apart?

• Cutting-edge AI technology that's reshaping how businesses work globally.

• A collaborative, supportive environment where autonomy and initiative thrive.

• Opportunities to grow both personally and professionally in a scale-up atmosphere.

• A culture that values diversity, empathy, and authentic connection.

• Competitive benefits designed to support your well-being, growth, and work-life harmony.

What We Offer (Benefits)

• 5 weeks of vacation.

• 5 sick / personal days.

• Extra 2 weeks of paternity leave

• Stock options (ESOP) - share in Rossum's long-term success

• Budget for personal development, education, and language courses.

• High-end tech (MacBook, external monitor, keyboard of your choice)

• Team offsites, regular meetups, and a friendly, ambitious team

Ready to help us build a world-class workplace?