Proposal Specialist (EMEA) -German Speaking
Proposal Specialist (EMEA) -German Speaking
Requirements
Required Qualifications
- University degree (Bachelor’s or equivalent) in Business, Communications, Engineering, IT, or a related field.
- Strong written and verbal communication skills, with the ability to translate technical concepts into compelling customer language.
- Fluency in English and German additional European languages are a plus (e.g., French, Dutch, etc.). Additional languages are a strong advantage.
- Demonstrated ability to manage multiple deadlines and stakeholders in a fast-paced environment.
- High attention to detail, strong editing/proofreading ability, and a commitment to quality.
- Confident using corporate collaboration tools (Teams/SharePoint or similar).
Preferred Qualifications
- Experience in technical sales support, proposals, or bid management in the IT/networking/telecom sector.
- Familiarity with networking, cloud, security, Wi-Fi, or enterprise infrastructure solutions.
- Exposure to public sector or regulated-industry tenders within EMEA.
- Experience working with CRM/CPQ systems, proposal automation tools, or content libraries.
- Project management certification or formal training is a plus.
Original Advert
Role Summary
The Proposal Specialist supports EMEA sales and partner teams by owning and coordinating high-quality customer proposals and RFT/RFP/RFI/RFQ responses. The role blends strong project management with excellent writing and collaboration skills to produce accurate, compliant, and persuasive proposal content on time. You will act as a central hub, bringing together inputs from sales, technical teams, legal, pricing, services, and operations to deliver exceptional customer-facing documentation. For partner-led proposals, you will facilitate internal input and collaborate with the channel partner's proposal team to ensure consistency and compliance with customer requirements.
Proposal & RFP Management
- Lead the end-to-end development of direct manufacturer-led EMEA proposals and tender submissions.
- Coordinate and contribute to the development of partner-led EMEA proposals, RFP/RFI/RFQ responses, and tender submissions in collaboration with the designated proposal owner.
- Analyze customer requirements, compliance matrices, and evaluation criteria to ensure accurate responses.
- Build and maintain proposal schedules, stakeholder responsibilities, and review cycles to meet deadlines.
- Coordinate inputs from technical sales support, engineering, product management, finance, legal, and services.
- Ensure deliverables are complete, customer-ready, and aligned with Extreme Networks branding and quality standards.
Content Development & Optimization
- Write, edit, and structure proposal content to be clear, customer-focused, and technically accurate.
- Tailor messaging to different verticals and customer needs, highlighting business outcomes and value.
- Maintain reusable proposal content, templates, and knowledge library to improve response speed and quality.
- Contribute to continuous improvement of proposal processes, tools, and best practices.
Stakeholder & Process Collaboration
- Serve as a trusted partner to EMEA sales teams to drive deal velocity and proposal effectiveness.
- Facilitate review sessions (pink/red teams or equivalent), incorporate feedback, and manage version control.
- Track proposal performance and lessons learned to refine future submissions.
- Support internal reporting on proposal pipeline, win/loss trends, and response efficiency where needed.
Key Competencies
- Structured thinking & project ownership - you can break down complex RFPs and drive action.
- Customer-centric writing - clear, persuasive, and outcome-focused proposals.
- Cross-functional collaboration - comfortable working across cultures and time zones.
- Process discipline - you keep work organized, compliant, and trackable.
- Adaptability - handles shifting priorities without losing quality or momentum.
- Interested candidates should submit their CV's in English
- #LI-Remote
Application managed by Extreme Networks